Now, I'm sitting here rejoicing because My inbox empty. truly! Do I read and respond to every message? Well, no. I'm not an “Inbox Zero” person. Watch this quick video If you have no idea what that means.
Before I took back control, I had 409 unread emails. But I have a trick for starting every year with a clean slate. You can do it too!
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Clear your inbox
You can try to sort your emails into a maze of folders, but who has time for that? Here's a surprisingly easy solution to get you started New Year Right: Archive your inbox. It's like a magic wand to get rid of your digital clutter!
What is email archiving, you ask? Picture this: a digital vault where every email you've ever sent or received is securely stored, complete with attachments. No more scrolling endlessly through your cluttered inbox!
So, are you ready to beat email bloat? Here's a quick start guide to taking control of your inbox with the power of archiving.
Archiving your inbox is the quickest way to lighten your email load heading into the new year. (Image illustration by Thomas Trotschl/Photothek via Getty Images)
Steps to archive emails in Gmail
- Open your Google account On your computer, then click Inbox folder on the left.
- Above your emails is a blank checkbox. Click Small arrow next to it, and select everyone To make conversations visible on your screen.
- To select all e-mail messages, click Select all (number of) conversations in your inboxthen press Archive code. (It looks like a folder with an arrow pointing down.)
Gmail will take some time to process your request, so be patient. You may have to do this step a few times to get everything done.
Once the message is archived, you can tap All Mail on the left, under Inbox and other email folders, to find it. Search by term that you know is found in the email or by the sender.
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Using Apple Mail? Here's what to do
- Open the Mail app on your Mac. Look in your inbox or other folders and find the emails you want to hide. Tap an email to select it, or if you have a group of them, tap and hold poultice Click each one you want to archive.
- Do you have an Archive button (it looks like a small square) on your toolbar? Click that and you're golden. No button? Click message at the top, then choose archives From the drop-down list. To shorten, tap Ctrl + Cmd + A To send these emails directly to your archive.
- To see archived emails, head to Archive folder In the sidebar under “Mailboxes.” Do you have more than one email account? Each has its own “Archive” folder.
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How to Archive Emails in Microsoft Outlook
Outlook does not place archived messages in a separate folder. Instead, they'll go directly to a data file that you can access whenever you want.
- He chooses file > Cleaning tools > archivesThen hit Archive this folder And all subfolders. Choose the folder you want to archive (in this case, your inbox).
- Under Archive items older than, enter a date. For example, you might want to archive everything before 2012. Next, Check the box Which says include items with “Do not auto-archive”. Click YesAnd you are good to go.
You will see emails disappear from your inbox and subfolders. Find it again under “Archives”.
Related to: How to make sure emails you want to see don't get lost in spam
You can archive emails in GMail, Outlook, and even Yahoo. (Photo by Peter Dazzley/Getty Images)
Got a yahoo email? Here's what to do
- Position the mouse pointer over your inbox in the right panel, and then click Dropdown arrow Which appears. From the options, choose Clean your inbox.
- A pop-up window will appear. He chooses Archive emails. Be careful, this may take some time.
Want to remove a message from the archive? Open the Archive folder, click on the email you want and select Restore to Inbox.
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Worried Did you miss something?
Archiving is not the same as deleting. It's like putting things in a storage box. Even if you archive emails, they could be recalled Legal issues. I do not provide legal advice, so consult an attorney if you have any questions.
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